CMGC Privacy Policy


 Chilwell Manor Golf Club (CMGC) is wholly owned by its members and was first established in 1906 for the purpose of providing golf, catering, bar and functional services to its members.


Function of CMGC

  • To communicate relevant club information to its membership
  • To facilitate competitions and matches
  • To encourage and provide opportunities to play golf at all levels
  • To provide appropriate social functions for its membership
  • To give up to date information and advice as necessary


Data gathered

  • Names, telephone numbers, email addresses, home addresses, telephone number and date of birth for all active members
  • Data is updated annually and generally collected via email or written document from the membership
  • Non-consensual or lapsed data is destroyed after events to ensure no unnecessary data is held for longer than is reasonably required to perform club business
  • Accuracy of data relies on individuals owning and providing the club with correct information as and when required by the club
  • Names, telephone numbers, email addresses, home addresses, telephone number and date of birth CDH numbers collected for competition entries
  • Special category data. Medical data / personal health data held by CMGC and agreed by the persons concerned. That information is secured and not shared


How that data is used

  • Written consent is requested from club members to enable CMGC to hold and use personal data as required to perform club business
  • Collected data is not used for outside marketing or mailing agencies. It is used to inform members of upcoming club changes or social activities as they arise
  • Data held securely on the CMGC club website is the responsibility of the individual to maintain and update and is there to assist members contact other members regarding club functions
  • CMGC Secretary, Treasurer and Administration team will regularly and routinely access and use members details for club business


Why the data is needed

  • For communication and business functioning of CMGC
  • To ensure we have accurate details so as to keep our members informed
  • To enable matches and competitions to be arranged
  • To inform members of events
  • To update members on changes to CONGU, R&A
  • To encourage participation
  • To inform of opportunities
  • To allow access to contacts for guidance or assistance
  • To allow access to CMGC for advice and organisational function

Links to other sites

  • CMGC website offers links to other sites such as Facebook, Twitter etc, however is not responsible for their policies regarding the collection of information. If a linked site is viewed their privacy and other policies should be clearly stated for CMGC members to be aware of.

Changes to our Privacy Policy

  • Any changes CMGC may make to their privacy policy will result in tracked version changes to this document.
Copyright © Chilwell Manor Golf Club Registered in England # 00184202, 2008-2020. All Rights Reserved.

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